Legal Secretary, Real Estate Team

Applications for this position closed on February 1, 2025.

Oak, Elm & Birch LLP is hiring a legal secretary to support the firm's Real Estate team at our Hartford office. The Real Estate group is led by Wallace Blackwood and handles commercial development, mixed-use projects, and waterfront land-use matters across Connecticut and southern New England.

What the role covers

• Calendar and travel management for two partners and three associates in the Real Estate group.
• Document preparation and revision using Microsoft Word and the firm's style guide, with heavy use of tracked changes and document comparison tools.
• Closing-binder assembly for commercial real estate transactions, including coordination with title companies, lenders, and opposing counsel on closing logistics.
• Filing and recording coordination with Connecticut town clerks and the Secretary of the State.
• Time-entry and billing support, working with the firm's accounting staff to ensure transaction expenses are captured accurately.
• General client-communication support — letter drafting, meeting coordination, and phone coverage for the team's partners.

Required experience

• Five or more years of legal secretarial experience, with at least two years supporting a real estate or corporate practice.
• Advanced Microsoft Word skills, including styles, numbering, tables of authorities, and document comparison tools.
• Prior experience with closing-binder assembly for commercial transactions.

Preferred experience

• Prior experience at a Hartford-area law firm.
• Familiarity with the firm's software stack (iManage Work, Intapp Time, Microsoft 365).
• Notary public commission in the State of Connecticut.